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Administrative and Executive Assistant Job Description

Administrative and Executive Assistant Job Description

Career Voyages

Occupation Description for Executive Secretaries and Administrative Assistants

Description: Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Sample of reported job titles: Administrative Aide, Administrative Assistant, Administrative Associate, Administrative Coordinator, Administrative Secretary, Administrative Services Assistant, Executive Administrative Assistant, Executive Assistant, Executive Secretary, Office Manager

What It Takes to Do this Job…



Tasks
• Manage and maintain executives’ schedules

• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software

• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution

• Open, sort, and distribute incoming correspondence, including faxes and email

• File and retrieve corporate documents, records, and reports

• Greet visitors and determine whether they should be given access to specific individuals

• Prepare responses to correspondence containing routine inquiries

Knowledge
Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology

English Language: Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar

Customer and Personal Service: Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

Read More: The Skills You’ll Need →



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