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Tips for Finding Your Corporate Voice

Tips for Finding Your Corporate Voice

This blog post originally appeared on savetheassistants.com.

The first time I had to write a professional work email and sign my boss’ name to it instead of my own, I was totally flummoxed. There was this particular art to that “corporatespeak” voice, and I couldn’t quite get it right. For those of you in similar situations, here are a couple of useful tips:

  • * Talk in the royal “we.” It helps you to think about the company being one large voice/brain and reminds you not to be personal.

  • * Use initials for everyone, no matter what. Why say that Joe Green and Frank Myers are having lunch tomorrow when you can say that JG and FM are having lunch tomorrow? Using any kind of code or shorthand is a good way to make people feel like they’re ‘in the know,’ plus you sound more efficient.

  • * Use at least two cliches for each short email and more for longer emails. Good, common ones include “at the end of the day,” “all hands on deck,” “team player(s),” and “outside of the box.”

  • * Put eight words where one would do. Remember all those tricks you used to use to push your term paper over the edge from nine pages to ten? Time to bust them out. For example, “The head of the Boston office will be here tomorrow” becomes “Please be aware that the head of our esteemed office in Boston, Mr. Jack Thorpe, will be gracing us with his presence tomorrow between the hours of 9:00 AM and 5:00 PM.”

  • * When all else fails, read your email aloud in a fake British accent. It can really help you get into character.

This blog post originally appeared on savetheassistants.com.


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