Group Forums >> Sharing, Striving, and Surviving Administrative Assistants >> RESUME
RESUME
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Posted 4 months ago HI FOLKS, I WAS LAID OFF MY JOB FEB 19, 2009. I HAD BEEN ON THE JOB SINCE DEC. '04. IT IS MUCH MORE DIFFICULT TO LAND A JOB. I'M REGISTERED WITH (5) STAFFING AGENCIES. I GUESS I HAVE BEEN FORTUNATE ENOUGH TO GET 1-3 INTERVIEW A WEEK. BUT THE SAME OL' STUFF, "YOU ARE A GOOD CANDIDATE, CAN U DO A SECOND INTERVIEW, WE HAVE 4-6 MORE CANDIDATES TO INTERVIEW." THIS REALLY SUCKS! I NEED TO MINIMIZE MY RESUME AND NEEDS SOME TIPS TAKE A LOOK AND GIVE ME SOME OF YOUR WONDERFUL ADVICE ********** PLEASE BE ADVISED THAT I REMOVED MY PERSONAL INFO FOR YOUR REVIEW ONLY**************** THANKS. _________________________________________________________________________________________________________
Administrative Assistant/AE (Heavy Haul Transportation)
12/2004- 02/2009 Lonestar Transportation, LLC, Houston, Texas
Provided daily support for office operations and administrative support to Terminal Manager, Vice President of Sales, internal staff of 17 employees and 150 drivers. Account Executive for BJ Services. Maintained petty cash /log and end of the month check register; bank withdrawals, errands; utilized computer programs to created vendor files, reports, correspondences and spreadsheets; compliance and HR for 150 owner operators; entered work orders and dispatched owner operators thru AS400; processed payables; customer collections; invoice discrepancies; mail distribution; created and monitored PO spreadsheet; payroll checks; verify timesheets, recruiting and HR; customer/vendor file maintenance; scheduled company events and meetings; travel arrangements; key point communication for internal management, staff and external vendors/visitors, maintained office equipment and coordinate other general office maintenance by ordering supplies; gave direction to employees in office procedures; receptionist relief, greet customers/vendors and customer service (quotes to customers).
Administrative Assistant (Logistics) - Contract
1/2004 - 10/2004 UPS Supply Chain Solutions/Fritz, Houston, Texas
§ Dispatched, import documentation preparation; other government agency documentation preparation which include USDA, FDA and U.S. Customs; demurrage, open files, corresponded with steamship lines/truckers/ airlines; knowledge of out port procedures; printing (3461, 7501 & etc); direct contact with customers; document tracking, U.S. Customs releases; relieved receptionist, accounting and invoicing and special projects for the Branch Manager and Import Manager.
Administrative Assistant
12/2002 - 11/2003 Gateway Investment, Houston, TX
§ Assisted the real estate investor with residential and commercial property searches using HCAD; phone interviewed homeowners; miscellaneous errands; internet searches; notarized contracts; prepared various reports; created Microsoft Word and Excel databases; answered telephone calls and ordered office supplies.
Administrative Assistant (Property Management)
11/2001 - 11/2002 AIMCO, Houston, TX
§ Administrative Assistant for the Regional Property Manager, Director of Marketing and (15) residential properties. Resident relations. Completed expense reports; collected information from various resources to complete monthly status reports; downloaded, copied and distributed Monthly Operating Statements to (15) properties and the RPM; collected and proofed capitalized payroll numbers; approved property invoices in PeopleSoft on a daily basis; retrieved voicemails; answered and routed incoming phone calls; petty cash, resolved past due invoices from vendors and contractors working in conjunction with the A/R processed new hire paperwork; helped coordinate company functions; greeted customers and follow up and assisted on any projects sent by the Vice-President.
Administrative Assistant - (Contract)
4/2001 - 11/2001 Kelly Financial Resources, Houston, TX
§ Administrative support for (2) Accounting & Finance recruiters. Registered candidates; background checks; processed payroll, holiday and vacations requests; file maintenance; mail distribution; answered telephone; greeted customers; ordered office supplies; created spreadsheets/employee letters; processed and investigated office bills and attended client meetings.
Administrative Assistant (Property Management)
12/1998 - 3/2001 GraPat Group, Inc., Houston, Texas
§ Support to the President, Executive Vice-President and (2) Area Vice-Presidents. Notarized construction contracts; interfaced with residents, customers, vendors and contractors; telephone coverage; mail distribution; A/P; resident relations; file maintenance; ordered office supplies; handled unsettled resident and vendors; special projects assigned, assisted HR with new hire paperwork; scheduled and coordinated travel arrangements and staff meetings; miscellaneous errands; information searches on the Internet; developed employee policy manuals; computer and fax maintenance; prepared weekly and monthly reports for (10) properties and prepared routine correspondences and documents.
Administrative Assistant (Aetna)
4/1996 - 9/1998 Human Affairs International, Houston, Texas
§ Custodian of Clinical Records, assisted the Clinical Manager and Area Supervisor, file organization(Microsoft, Access and alpha/numeric), process subpoenas for clinical record requests, provided administrative support for 3 Clinical Supervisors, coordinate office facilities and supplies, intake specialist, greeted patients and visitors, mail distribution, composed routine documents, accounts payable, departmental reports, met audit deadlines and corresponded with physicians throughout the Texas and Louisiana regional areas.
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| Posted 4 months ago The best advice I ever received about a resume is to keep it "short and sweet." You have to think of a resume as self promotion and really highlight your skills. Employers are barraged with tons of resumes, especially now. A resume should be about a page. This is a pretty hard and fast rule - unless you've got like 30 years of experience to showcase. This can be hard when you've had several jobs that each need a descrption. I think you're having the same problem I did, a lot of jobs with overlapping skills. I solved this by not doing a traditional chronological resume but combination chronological/ functional. Google functional resumes or chronological/functional for some great examples. What I used was as follows: A highlight of skills, espeically transferable skills that will appeal to all employers. Skills
Then a small section of the biggie skills. I broke these down by category with examples. So... Leadership
Really quantifying skills with numbers and specific examples helps you stand out. Did you save the company money? How much? Were you consistently asked to train co-workers? Say so. Then at the bottom put a separate section for computer skills. I cannot express how much this was commented on when I was interviewing. Every employer wanted to know what programs I knew and was pleased I already had that information available on my resume in an easy to read section. Then simply list of your job experience with the company, title and dates worked. You can add a line if you feel you need to explain a position. I even changed a position and put "perform multi-functional roles" because my title was customer service rep and I did mountains more. I knew that just putting CSR wouldn't accurately represent all I did and that little sentence prompted interviewers to ask what I did. Lonestar Transportation, LLC, Houston, Texas
Administrative Assistant/ AE
This all keeps things in a bullet point format and utilizes white space to visually break up the page. Honestly, a recruiter is only going to look at your resume for about 10 seconds. You have to draw them in and have all your information easily accesible. Ask someone to look over your resume. Give them about 15-30 seconds to review it and ask them what popped out at them. Remember this should be a summary not a novel of your work. People aren't going to hunt for information, they'e going to move on. Hope this helps!
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| Posted 11 days ago Hi there this might be a late message to you, but here it is anyway. Have you tried to put ypur resume in a more structured version and list your skills at the begininng of your resume. I am also registered with 7 agency, I get the same answer we will call you. So I call them regularly to a point of annoying them, I stay in there office literally, sometimes it puts me on the top of their list sometimes it does not. Look forward to your reply. |
