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Auto Signatures in E-mail

Auto Signatures in E-mail

Julie Parrine CPS/CPA

Do you have an “auto signature” set up in your e-mail? If you don’t, here are a few reasons you may want to consider setting one up. If you already have one set up, see if it’s as complete as you may want it to be.

Good auto signatures are a sign of professionalism. It’s the polish at the end of a message that restates who you are, the company you represent, and how someone can easily reach you if they want to respond. It is very frustrating when I receive an e-mail that I want to follow up to by phone and the phone number of the person sending the message isn’t listed anywhere in the message. Or I may need to forward the message on to someone else for follow up and I have to type in the sender’s contact information because it wasn’t included in their message.

At a minimum, your auto signature should include your name, company name, phone number and e-mail address. As administrative professionals, to make your auto signature even more useful, you may want to include your title or the team you support, your fax number, and even your company website.

Sample Name
Executive Assistant to Executive Name(s) or Team
Company Name
Phone: (xxx) xxx-xxxx
Fax: (xxx) xxx-xxxx

Good auto signatures are FREE marketing for you and/or your company every time you send an e-mail. You may want to include links to featured products your company offers or short tid bits about special promotions, trade shows your company may be attending, company mission statements, or industry tips that the reader may find of interest. If you change your auto signature on a regular basis, your regular e-mail recipients will notice and begin to pay more attention to your new content also.

It only takes a couple of minutes to set up an auto signature in Outlook or most other e-mail programs. If you would like more information on how to set up a professional auto signature in your e-mail, please e-mail me at

Put your auto signature of professionalism on every e-mail message you send!

Julie Perrine CPS/CAP
Qualified MBTI Administrator

Original blog article “Auto Signatures in E-mail”

Read all of our “Communitcation” Articles.

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