Top Tips & Shortcuts for Powerpoint Presentations

Top Tips & Shortcuts for Powerpoint Presentations

Mike Seddon

Over the years I have lost count of how many Powerpoint presentations I have created. They are so easy to do and they are a great way to get your message across.

I’ve learned a lot of great tips for Powerpoint and so I thought I would share some of my favorites in this article.

Copying from Excel to Powerpoint

How many times have you tried to include an Excel spreadsheet into one of your Powerpoint presentations? Frustrating isn’t it. The cells never seem to line up properly or not all of the spreadsheet seems to copy across.

Did you know about the Copy Picture function in Excel?

Simply hold down the Ctrl and Shift keys. Then with them held down, click on the Edit menu on Excel’s toolbar. You will now see an option called Copy Picture. With this you can now copy your spreadsheet easily. You can select what you see on the screen or the print area.

Changing from CAPS to lower case in PowerPoint.

If you need to change the case of text in your Powerpoint slides, simply select the text and press Shift+F3. The text will toggle through ALL CAPS, lower case and first letter in Caps.

Moving objects around in PowerPoint.

Did you know you can move objects around using the arrow keys? Simply select the object and then use any of the arrow keys to move either up, down, left or right.

If you hold down the Ctrl key at the same time will move the object a very small distance. Excellent for fine tuning your slides.

PowerPoint Shortcuts.

Here are some of my favorite shortcut keys for PowerPoint.

Ctrl+Shift+> Increase Font size
Ctrl+Shift+< Decrease Font size
Ctrl+E Centre Paragraph
Ctrl+J Justify Paragraph
Ctrl+L Left align Paragraph
Ctrl+R Right align Paragraph
F7 Spell Check
Ctrl+D Duplicate
Ctrl+G Grid lines
Ctrl+M New slide
Ctrl+Z Undo last action
Ctrl+K Insert hyperlink
F5 Run Presentation
Ctrl+H Hide the pointer
Ctrl+A Reshow the pointer

Hiding screens in PowerPoint

Have you ever wanted to hide the current PowerPoint screen while you are doing a presentation? Maybe you have the presentation ready to go but you don’t want people seeing the first screen until you start.

To hide a screen while you are presenting, simply press either W or B, W will give you a plain white screen and B will give you a plain black screen. Pressing the key again will take you back to your original slide.

Back to more Microsoft PowerPoint Help

About the Author:

Mike Seddon is the creator of The site contains many free tips for all the Microsoft Office applications, not just Microsoft Word. Each week he issues a new tip through his free weekly newsletter. He has written many articles on getting the most out of your Office applications. You can find his free tips at

AdminSecret School Finder

Save time in your search for a degree program. Use AdminSecret's School Finder to locate schools online and in your area.

* In the event that we cannot find a program from one of our partner schools that matches your specific area of interest, we may show schools with similar or unrelated programs.

Recent Activity

romanico received the quiz result of "21-50% correct: Good effort", about 2 years ago.
tmiller received the quiz result of "Satisfactory", about 2 years ago.
new2admin gave a thumbs down to The Article "6 Ways Finding a Dream Job Is Like Finding Your Soul Mate", about 2 years ago.
kinsh1987 received the quiz result of "Legal Secretary ", about 2 years ago.
LoraJ commented on: "Lora Coats", about 2 years ago.