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  • +2

    What Is the First Impression of Your Office?

    What Is the First Impression of Your Office?
    First impressions count! Part of an administrative professional’s unwritten job title is to professionally project and promote the corporate brand and image to the public. As administrative professionals, we do that by how we greet our guests and how we maintain our desk and accompanying office areas where we work. Walk in the front door of your office and look around ...
    Rated: +2
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    Holiday Organizing with Buckets

    Holiday Organizing with Buckets
    You may recall that I love using buckets to organize and store things—it’s just one of my (uh, many) quirks. Lucky for me, the holiday season offers new opportunities to organize things with buckets (hooray!) and, it turns out, the holiday season also offers the opportunity for finding new buckets. Yesterday I discovered some new buckets on my way to an ...
  • +2

    4 Steps to Setting up E-mail Distribution Lists

    Do you find yourself having to write each person's e-mail address over and over again for certain e-mails? Do you wish that you could make life simpler by just entering one item that would include a list of e-mail addresses? Here are 4 simple steps to creating an e-mail distribution list in Microsoft Outlook: 1. Make sure that you are in ...
    Rated: +2
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    Three Quick Tips to Clear the Way for Clutter-Free Holidays!

    Three Quick Tips to Clear the Way for Clutter-Free Holidays!
    The holidays are a clutter-full time of year! More items and activities come into our homes and lives during this season than any other season of the year. To make sure the clutter doesn’t inundate you this year, take simple actions now. You’ll be sure to enjoy a clutter-free holiday season! 1. De-clutter your kitchen. Before the season breezes in, lighten ...
  • +5

    Office Supplies an Administrative Assistant Needs at Their Desk

    Office Supplies an Administrative Assistant Needs at Their Desk
    Let’s face it, as executive and administrative assistants, we never seem to have enough space in our desk to keep everything we need. Space always seems to be at a minimum. It’s hard to keep everything we need handy and still keep our desks looking neat and organized. So what exactly do we need to keep either on our desk or ...
    Rated: +5
  • +6

    Outlook … Not Just for Email! Using Your Outlook Tasks

    Outlook … Not Just for Email! Using Your Outlook Tasks
    Microsoft Outlook is one of the most widely used software programs for email, but if you’re only using it for email, you’re missing out on a great productivity tool! Here are a few ways you can use the Outlook Tasks feature to keep track of your to-do list. h4. Assign categories to your tasks. If you have a lot of items ...
    Rated: +6
  • +2

    Implement a Successful Travel Program

    Implement a Successful Travel Program
    In tough economic times, businesses are always seeking new ways to reduce costs, and travel budgets are often one of the first areas to come under scrutiny. One way to save money without sacrificing necessary travel or the traveler's quality of life on the road is through the deployment of a corporate travel management program. While most large corporations have such ...
    Rated: +2
  • +1

    February Is “Archive Your Files” Month

    February Is “Archive Your Files” Month
    It seems that you’ve just got used to it being a new year, and here it is February, and time to archive your files! Why archive your files? Quite simply, because if you don’t, your filing cabinet will become overfilled, and you’ll have trouble locating needed documents and finding room for new ones. When your filing system is inconvenient to use, ...
    Rated: +1
  • +6

    When You Need It Later: The Bring-Forward System

    When You Need It Later: The Bring-Forward System
    My boss likes me to keep him organized and the way I do that is to have a system to bring forward items, which I then bring to his attention when he needs to see it. The system I use is quite simple and has been around for a long time. They taught this system when I was in high school ...
    Rated: +6
  • +5

    How To Really Be on Top of Things as an Administrative Assistant

    How To Really Be on Top of Things as an Administrative Assistant
    What’s the chief characteristic of being a great Administrative or Executive Assistant? It’s knowing everything, or at least seeming like you do. The best assistants are those that can aptly handle managing the boss’s calendar, sorting his mail and screening her calls without having to always stop and ask for information or permissions. But how do you get to that miraculous ...
    Rated: +5
  • +8

    10 Things to Do When You Have Nothing to Do

    10 Things to Do When You Have Nothing to Do
    One piece of advice that I give to every up-and-coming administrative assistant is this: Never sit idle! If you have nothing to do, then go out and find something to do. Occasionally, though, you do find yourself temporarily at loose ends, so here’s a list of 10 things to do when you have nothing to do. h4. *1. Clean Up/Reorganize Your ...
    Rated: +8
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    Exercise Your Organizing Muscles

    Exercise Your Organizing Muscles
    Last fall I decided it was time to try something new. I needed a change of pace and a little bit of “me time” each week. I had wanted to give yoga a try for quite some time because I had heard many great things about the benefits of yoga…relaxation, flexibility, strength and so on. So, back in September, I decided ...
  • +3

    Going Checklist Crazy

    Going Checklist Crazy
    I am organizing a Board meeting and I have checklists and to-do lists coming out of my ears. I'm sure my assistant must think I am the Checklist and To-Do List Queen. Making a List, Checking it Twice The Board meeting I am preparing for is a two-day event and I don't want to forget anything that I need to do ...
    Rated: +3
  • +1

    How I Got a Grip on My Workweek

    How I Got a Grip on My Workweek
    The goal: 10 extra hours in my week. The plan of attack: none. That's pretty much where I was when Marian Bateman, a productivity coach with the David Allen Co., walked into my office. As executive editor at BusinessWeek, I'm responsible for getting the print edition into your hands each week, and I spend a lot of hours doing it. Just ...
    Rated: +1
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    11 Reasons to Organize Your Closet

    11 Reasons to Organize Your Closet
    I’ve been spending the week putting the finishing touches on my brand new workshop Organize Your Closet — A Quick and Simple Online Workshop. So, today, I thought it would be fun to share eleven reasons why organizing your closet is a rewarding endeavor, plus give you a bit of info about this workshop and the benefits of taking it. Sound ...
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    Calendar in Chief: Schedule like the President

    Calendar in Chief: Schedule like the President
    A recent Washington Post article Obama, Reaching outside the bubble reminded me of this quote by H. Jackson Brown: “Don’t say you don’t have enough time. You have exactly the same number of hours per day that were given to Helen Keller, Pasteur, Michelangelo, Mother Teresa, Leonardo da Vinci, Thomas Jefferson, and Albert Einstein.” After reading the article, I added President ...
  • +1

    10 Ways to Make Next Week Better

    10 Ways to Make Next Week Better
    On one of the last episodes of “Seinfeld,” the main characters are stuck in traffic on a Sunday night. Galpal Elaine, who desperately wants to get home, wails, “All I know is that it's Sunday night, and I have got to unwind! Now, who's with me?” If perpetually single Elaine felt that way, you can imagine how the rest of us ...
    Rated: +1
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    How to Organize Your Magazines

    How to Organize Your Magazines
    The next session of Organize Your Paper Clutter starts next Tuesday … so the topic of organizing paper is top of mind again! How to organize magazines is one of the popular questions in this workshop, so I thought I’d share my system for keeping my vast collection of magazines under control. If you’ve stopped by this blog of mine a ...
  • +5

    Five Ways to Stay Organized

    Five Ways to Stay Organized
    Getting organized is on many a busy admin’s to-do list. But once you’ve set up systems to tame the clutter, staying organized can be a continual challenge. “You are always going in 10 different directions,” says admin-turned-author Jamie Novak, who wrote 1,000 Best Quick and Easy Organizing Secrets. “You are interrupted often, plus you need to keep everything at your fingertips, ...
    Rated: +5
  • +11

    Trying to Organize Your Email? Keep it Simple

    Trying to Organize Your Email? Keep it Simple
    If you’re like most people I know, you have trouble managing your email. Maybe you can’t keep up with the dozens or hundreds of messages (yes, some people get hundreds) you receive each day. Perhaps you’re fed up with all those silly forwards from your uncle or coworker, or frustrated by the series of 12 back-and-forth emails it takes to set ...
    Rated: +11
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