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  • +2

    On the Job Tips for New Admins

    On the Job Tips for New Admins
    Based on lessons I picked up over the years either from other administrative assistants, my bosses or from trial and error. Here are my top six things I would recommend you do well as a new administrative assistant: 1. Write it down When your boss asks you to do something, write it down, send yourself an e-mail reminder or put it ...
    Rated: +2
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    Exercise Your Organizing Muscles

    Exercise Your Organizing Muscles
    Last fall I decided it was time to try something new. I needed a change of pace and a little bit of “me time” each week. I had wanted to give yoga a try for quite some time because I had heard many great things about the benefits of yoga…relaxation, flexibility, strength and so on. So, back in September, I decided ...
  • +5

    Office Supplies an Administrative Assistant Needs at Their Desk

    Office Supplies an Administrative Assistant Needs at Their Desk
    Let’s face it, as executive and administrative assistants, we never seem to have enough space in our desk to keep everything we need. Space always seems to be at a minimum. It’s hard to keep everything we need handy and still keep our desks looking neat and organized. So what exactly do we need to keep either on our desk or ...
    Rated: +5
  • +5

    How To Really Be on Top of Things as an Administrative Assistant

    How To Really Be on Top of Things as an Administrative Assistant
    What’s the chief characteristic of being a great Administrative or Executive Assistant? It’s knowing everything, or at least seeming like you do. The best assistants are those that can aptly handle managing the boss’s calendar, sorting his mail and screening her calls without having to always stop and ask for information or permissions. But how do you get to that miraculous ...
    Rated: +5
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    Three Quick Tips to Clear the Way for Clutter-Free Holidays!

    Three Quick Tips to Clear the Way for Clutter-Free Holidays!
    The holidays are a clutter-full time of year! More items and activities come into our homes and lives during this season than any other season of the year. To make sure the clutter doesn’t inundate you this year, take simple actions now. You’ll be sure to enjoy a clutter-free holiday season! 1. De-clutter your kitchen. Before the season breezes in, lighten ...
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    Holiday Organizing with Buckets

    Holiday Organizing with Buckets
    You may recall that I love using buckets to organize and store things—it’s just one of my (uh, many) quirks. Lucky for me, the holiday season offers new opportunities to organize things with buckets (hooray!) and, it turns out, the holiday season also offers the opportunity for finding new buckets. Yesterday I discovered some new buckets on my way to an ...
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    Taming the Email Monster

    Taming the Email Monster
    Let’s reframe the role of e-mail in your business. Consider e-mail to be a medium to get information from one place to another, not as an end in itself. It is a “pass-through,” in much the same way as the role of the telephone is to give and receive information. How many emails are in your inbox right now? Opened? Unopened? ...
    Rated: +1
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    How to Organize Your Magazines

    How to Organize Your Magazines
    The next session of Organize Your Paper Clutter starts next Tuesday … so the topic of organizing paper is top of mind again! How to organize magazines is one of the popular questions in this workshop, so I thought I’d share my system for keeping my vast collection of magazines under control. If you’ve stopped by this blog of mine a ...
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    11 Reasons to Organize Your Closet

    11 Reasons to Organize Your Closet
    I’ve been spending the week putting the finishing touches on my brand new workshop Organize Your Closet — A Quick and Simple Online Workshop. So, today, I thought it would be fun to share eleven reasons why organizing your closet is a rewarding endeavor, plus give you a bit of info about this workshop and the benefits of taking it. Sound ...
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    Data Run Wild: Dealing with Too Much Info

    Data Run Wild: Dealing with Too Much Info
    How many emails are in your in-box? How many magazines are in your "to-read" (or sift through again) pile? How many blogs or information websites do you peruse on a daily basis--just for fun? Between magazines, blogs, websites, e-zines, pod-casts, books, newspapers, and T.V. shows, information overload is almost inevitable. It's simply impossible to get through a single day without being ...
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    How to Make a Quick, Easy Travel Planner

    How to Make a Quick, Easy Travel Planner
    Read original blog post Make a Quick & Simple Travel Planner. If you love to travel (or have to for work), I’d be willing to bet you also love to take photos and collect travel memorabilia, too. Is that you? But actually tackling the job of figuring out what to do with all these treasures once you get back home can ...
    Rated: +1
  • +8

    Organize Your Piles of Paperwork

    See original blog post Project Paperwork Made Simple. [widget:aby_garvey_featured_auth_box] Got piles? If you're afraid to put all your papers away for fear you'll forget to do something, you're not alone. Welcome to the wonderful world of project management. Whether you realize it or not, each and every one of us is a project manager. Whenever you work on a multi-step task, ...
    Rated: +8
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    Is Chaos The Norm In Your Workplace?

    Is Chaos The Norm In Your Workplace?
    In many ways, it is your job to be the calm in the middle of a storm. While the entire workplace may be in chaos, it’s up to the admin to know who needs to be where and when, locate all the necessary files and direct office communication. Needless to say, managing this chaos can be a challenge. Jennifer at Tips ...
  • +1

    Your Board Meeting Battle Plan

    Your Board Meeting Battle Plan
    I have an upcoming Board meeting and want to be prepared for everything that is needed to make it run smoothly. To-do lists I have to-do lists for the Board and Committee meetings and a to-do list for the Board Reception and Dinner. You can never go wrong if you are making a list and checking it twice. My favorite to-do ...
    Rated: +1
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    Organizing Your Workspace

    Organizing Your Workspace
    As you pilot your way through the business day, your workspace is your cockpit. If you can't see the gauges or reach the controls quickly and efficiently, you're in trouble. Luckily some simple organizing techniques can make your desk, cubicle, or office more conducive to higher levels of productivity. Clear the deck. Your elbows and your brain need room to do ...
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    Dead Simple Guide to Beating Procrastination

    Dead Simple Guide to Beating Procrastination
    I’ve been procrastinating a lot lately. I actually love procrastinating and have nothing against it. But for those of you who want to beat procrastination, here are 10 simple steps: 1. First make sure you really, really, really want to do it. Seriously - don’t skip this step. 2. Keep things simple - don’t mess with tools, formatting, anything, just start. ...
  • +2

    Keep Your Inbox Running on Empty

    Keep Your Inbox Running on Empty
    There are so many e-mails coming at us these days that e-mail management is very important. I find the best way for me to keep my Inbox organized is to immediately deal with the e-mail when it arrives. I never have more than four or five e-mails in my Inbox for any length of time. Here are five buts you can ...
    Rated: +2
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    Calendar in Chief: Schedule like the President

    Calendar in Chief: Schedule like the President
    A recent Washington Post article Obama, Reaching outside the bubble reminded me of this quote by H. Jackson Brown: “Don’t say you don’t have enough time. You have exactly the same number of hours per day that were given to Helen Keller, Pasteur, Michelangelo, Mother Teresa, Leonardo da Vinci, Thomas Jefferson, and Albert Einstein.” After reading the article, I added President ...
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    How I Got a Grip on My Workweek

    How I Got a Grip on My Workweek
    The goal: 10 extra hours in my week. The plan of attack: none. That's pretty much where I was when Marian Bateman, a productivity coach with the David Allen Co., walked into my office. As executive editor at BusinessWeek, I'm responsible for getting the print edition into your hands each week, and I spend a lot of hours doing it. Just ...
    Rated: +1
  • +8

    10 Things to Do When You Have Nothing to Do

    10 Things to Do When You Have Nothing to Do
    One piece of advice that I give to every up-and-coming administrative assistant is this: Never sit idle! If you have nothing to do, then go out and find something to do. Occasionally, though, you do find yourself temporarily at loose ends, so here’s a list of 10 things to do when you have nothing to do. h4. *1. Clean Up/Reorganize Your ...
    Rated: +8
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